Effective Date: September 1, 2026
Last Updated: September 23, 2026
The North American Veterinary Regenerative Medicine Association (“NAVRMA”, “we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you visit our website at https://www.navrma.org/ (the “Site”), register for events, submit scientific abstracts, become a member, or make a donation.
Please read this Privacy Policy carefully. By accessing or using our Site, you acknowledge that you have read, understood, and agree to the practices described in this policy.
1. Information We Collect
We collect several types of information from and about users of our Site, including:
A. Personal Information You Provide Voluntarily
- Contact Information: Full name, email address, phone number, mailing address, professional affiliation/institution, job title, and area of expertise.
- Account Information: Username, password, membership status, and profile preferences created during account setup.
- Event & Abstract Submissions: Author/presenter names, institutional affiliations, abstract text, presentation uploads, speaker bios, and video/media submissions.
- Financial & Transactional Data: Billing address and payment details provided when purchasing memberships, registering for conferences, making donations, or becoming a sponsor. (Note: Payment card details are processed directly by secure third-party payment processors and are not stored on our servers.)
- Educational & CE Records: Information related to Continuing Education (CE) credits requested or earned through NAVRMA events.
B. Information Collected Automatically
When you navigate through the Site, we may use automatic data collection technologies to collect technical and usage data, including:
- Device & Usage Data: IP address, browser type, operating system, referring URL, pages viewed, time spent on pages, and navigation paths.
- Cookies and Tracking Technologies: Cookies, web beacons, and similar technologies used to support essential site functionality, remember user sessions, analyze traffic, and improve performance.
2. How We Use Your Information
We use the information we collect for legitimate organizational and business purposes, including to:
- Manage Memberships: Process applications, maintain user accounts, verify active membership status, and deliver member benefits.
- Administer Conferences & Events: Process conference registrations, manage abstract submissions and reviews, display event schedules, coordinate travel/lodging communications, and issue CE credit documentation.
- Process Transactions: Complete membership purchases, sponsorship registrations, and charitable donations.
- Scientific & Organizational Communications: Send newsletters, official announcements, call-for-abstract reminders, event updates, and educational communications.
- Improve Site Functionality: Analyze web traffic, enhance Site security, troubleshoot technical issues, and improve user experience.
- Legal Compliance: Comply with applicable legal obligations, protect our rights, and enforce our website Terms and Conditions.
3. How We Share Your Information
NAVRMA does not sell, rent, or lease your personal information to third parties. We may share your information under the following circumstances:
- Service Providers: We share information with trusted third-party vendors who perform services on our behalf (e.g., website hosting, payment processing, conference management platforms, email delivery, and cloud storage). These providers are bound by contractual obligations to keep your information secure and confidential.
- Event Materials & Directories: Presenter names, abstract titles, and institutional affiliations may be published in conference programs, proceedings, and video libraries as part of our core mission to distribute scientific information.
- Sponsors & Exhibitors: We may share attendee roster lists (limited to name, title, and organization) with official conference sponsors unless you opt out during event registration.
- Legal Obligations: We may disclose information if required to do so by law, court order, or subpoena, or if we believe in good faith that disclosure is necessary to protect the safety, rights, or property of NAVRMA, our members, or the public.
4. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our Site.
- Essential Cookies: Necessary for account login, shopping cart management, and core site operation.
- Analytics Cookies: Help us understand how visitors interact with the Site so we can improve navigation and content.
Managing Cookies: You can adjust your browser settings to refuse some or all browser cookies, or to alert you when cookies are being sent. However, disabling essential cookies may prevent certain features of the Site (such as logging into your account or submitting a form) from working properly.
5. Data Security
We implement appropriate technical and organizational measures to safeguard your personal information against unauthorized access, disclosure, alteration, or destruction. However, no data transmission over the Internet or electronic storage system can be guaranteed 100% secure. You are responsible for keeping your account password confidential.
6. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, manage your membership record, maintain financial/accounting records, or comply with statutory retention requirements.
7. Third-Party Links
Our Site may contain links to third-party websites (e.g., hotel lodging reservation systems, social media platforms, partner organizations). We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party site you visit.
8. Your Rights and Choices
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Access & Update: You can log into your NAVRMA account at any time to review and update your personal profile information.
- Opt-Out: You can unsubscribe from non-essential promotional emails by clicking the “Unsubscribe” link at the bottom of our emails.
- Data Requests: You may request access to, correction of, or deletion of your personal data held by NAVRMA by contacting us using the information below.
9. Children’s Privacy
Our Site is intended for professional and academic audiences and is not directed at children under the age of 16. We do not knowingly collect personal information from children.
10. Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time. When updates are made, we will revise the “Last Updated” date at the top of this page. Your continued use of the Site after any changes signifies your acceptance of the revised policy.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
North American Veterinary Regenerative Medicine Association (NAVRMA)
Email: admin@navrma.org
Website: https://www.navrma.org/contact