Terms and Conditions

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General Terms & Conditions

Full NAVRMA membership is included with your 2019 conference registration and is valid until the following NAVRMA conference.

Conference registration does not include travel or hotel accommodations.

Invited speakers must register but are provided a complimentary conference registration. Please contact the conference organizer at conference@navrma.org to request a registration code.

If your abstract has been accepted – whether as an oral presentation or a poster presentation – your attendance is expected. Please do not submit an abstract unless you are certain you can attend the conference.

When booking your hotel room onine, enter 3034107 in the “Group ID” field to ensure you receive the discounted conference rate. After you reserve your hotel room, save the confirmation code. Early-bird registrants can use this confirmation code for a chance to win a free registration (see below).

If you would like to arrive a day or more prior to the conference or stay a few days afterwards, please call Queen’s Landing Hotel reservations at 1-888-669-5566. The group rate is available for up to three days before or after the conference, excluding Saturday night. Attendees wishing to stay on Saturday night will need to pay the hotel’s regular rate at the time of booking. Contact the hotel for more information.

Conference attendees are strongly encouraged to book their stay at the Queen’s Landing Hotel. All meals for Monday, September 9 and Tuesday, September 10 are included with your hotel reservation, in addition to coffee and snacks provided during conference breaks.

Please remember that a passport is required if you are attending the conference from anywhere outside of Canada.

All prices on the NAVRMA website are in US dollars.


Refund Policy

Refunds for conference registration may be requested by emailing conference@navrma.org. Our refund policy is as follows:

  • Before July 1, 2019:    100%
  • Before August 1, 2019:    75%
  • Before September 1, 2019:    50%
  • No refunds on or after September 1, 2019

For questions about refunds for hotel rooms. please contact the Queen’s Landing Hotel by visiting the website or calling (888) 669-5566.


Rules for Free Registration Drawing

Early registration helps immensely with conference planning and provides sponsors with an incentive to support the meeting. For this reason, we encourage attendees to register early and we are offering a free registration drawing for those who do. Here are the rules:

  • For every 15 people who book a hotel room during early registration and complete their conference registration including payment, we will hold a drawing to give away a free conference registration.
  • Registration and hotel booking must be completed by March 1, 2019.
  • The winner will be selected at random and notified by email. That person’s conference payment will be refunded.

Before registering for the conference, please begin by booking your hotel room. To be entered into the drawing, you will need your hotel confirmation code when you register.

If you have questions about this giveaway or any other aspect of the conference, please contact us by email at conference@navrma.org or by phone: 916-426-9751